Business Times

Government introduces new procurement procedure for state institutions

By Bandula Sirimanna

The Government has introduced a new procurement procedure for state institutions without publishing advertisements in newspapers calling for bids from suppliers of goods and services under the shopping system, officials said. They said that the new systm will help the state institutions to save the cost for newspaper advertisements and save time for the evaluation of bids.

The Finance Ministry has issued a circular no 448 amending the registration of suppliers & service providers on commonly used goods and services for state institutions with effect from next year. With a view to maintain a central database of suppliers & service providers on commonly used goods and services, the Ministry of Finance and Planning called for applications from suppliers and service providers earlier. The aim was to allow state institutions to find suppliers from this data base. However this procedure has now been halted, a senior official of the Finance Ministry said.

The Ministry has recommended that all state institutions including Ministries, Provincial Councils, Government Departments, state corporations, statutory boards, Local Authorities, state owned companies and all the other Government Institutions should use the National Business Directory (SLT Rainbow Pages) as a source for government organizations to obtain information on goods and services for all their procurement needs with effect from 2011. He said that this will help state institutions in finding suppliers for their establishments, without calling for bids by publishing advertisements in newspapers which is costly and time consuming.

Heads of state institutions have been directed to call quotations from reputed suppliers listed in rainbow pages and select suitable suppliers following financial regulations and procurement guidelines. The ministry has suggested using Rainbow pages as an alternative method in finding suppliers for goods and services rather than publishing advertisements calling for bids. The normal tender procedure could be followed after calling quotations from suppliers listed in Rainbow pages, he said.

The Finance Ministry directed all state institutions to identify the criteria in selecting suppliers from Rainbow Pages in accordance with the needs of the institution in a transparent manner ensuring competitiveness. These institutions should purchase goods and services following the instructions given in the government procurement guideline Code of 2006.

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